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When publishing a workflow, you have the ability to control how it is shared and used within your workspace. To ensure proper governance and oversight, you can require approval from the workspace owner before the workflow is published or made available to others. This helps maintain security, consistency, and alignment with organizational policies while still enabling collaboration and automation at scale.
1
As the workspace owner, you will receive an email notification when another user requests approval to publish a workflow to your workspace.
2
The email notification includes key details about the request, such as the target workspace, the time the request was submitted, the workflow version, the request ID, and an optional note from the requester explaining the purpose of the workflow or the changes made.
3
To review the request, click the Review Request button in the email. This will take you directly to the approval screen.
4
A popup will display the requested workflow for approval, along with all its details. You can also explore the Workflow Version History as well as you can also compare the published workflow version with the version sent for approval.
5
As the approver, you can choose to either Approve or Deny the request to publish the workflow to your workspace.
6
If you select ‘Deny’, a confirmation popup will appear prompting you to provide a reason for the rejection. This feedback is shared with the requester to explain why the approval was denied. Click ‘Deny’ to finalize your decision.
7
If you select ‘Approve’, a confirmation popup will appear where you can optionally add a note for the requester. Click ‘Approve’ to confirm your decision.
8
After approving the request, you can complete the process by clicking the ‘Publish’ button, which publishes the approved workflow to your workspace.

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Approval Management as the Workspace Owner

By default, the “Approval Management” page is pre-filtered to show only requests that are still relevant for action:
  • Pending (waiting for approval)
  • Approved
  • Denied
Note:
  • The Approval Management page is on the tenant level, therefor if you are the owner of a few different workspaces you can see all the publish approval requests from all your workspaces.
  • You can also deny or approve the request from the ‘Approval Management Table’ by clicking the icon in and selecting a request action.
FieldDescription
1Workflow NameThe name of the workflow for which a publish approval request was submitted.
2Workspace NameThe workspace where the workflow resides and where the publish request was initiated.
3Requested ByThe user who submitted the request to publish the workflow.
4Approved ByThe user who approved the workflow for publishing. Displays — if the request has not yet been approved.
5Published ByThe user who published the workflow after approval. Displays — until the workflow is published.
6Request IDA unique identifier assigned to the workflow publish request, used for tracking and auditing.
7Requested AtThe date and time when the publish approval request was created.
8StatusThe current state of the publish request. Possible values include Pending Approval, Approved, Published, and Version Denied.
9Status FilterA dropdown used to filter workflow approval requests by status: Pending, Approved, Denied, Cancelled Published, or Timeout.
10Workflow Name FilterA dropdown used to filter approval requests by workflow name.
11Workspace FilterA dropdown used to filter approval requests by workspace.
12Requested By FilterA dropdown used to filter approval requests by the user who submitted them.
13Search BarA free-text search used to quickly locate approval requests by workflow name, request ID, or requester.