External DocumentationTo learn more, visit the AuditBoard documentation.
Basic Parameters
| Parameter | Description |
|---|---|
| Description | A description of the vendor’s services, products, or purpose. |
| Effective date | The date when the connection with the vendor became active. |
| Name | A title or official name for the vendor organization. |
| Notes | Additional information or notes about the vendor. |
| Status | The status of the vendor connection. |
| Vendor ID | The ID of the vendor to be updated. |
Advanced Parameters
| Parameter | Description |
|---|---|
| Address | The street address of the vendor’s primary location. |
| City | The city where the vendor is located. |
| Contact Email | The email address of the vendor contact which must be unique across all vendor records. |
| Contact Name | The name of the primary vendor contact. |
| Contact Phone Number | The phone number of the primary contact at the vendor organization. |
| Contract Details | Important details about the contract with the vendor. For example: |
| Country | The country where the vendor is located. |
| Formula Data | Define a calculation to automatically populate a field within the auditable entity. Use this to create dynamic, calculated values based on other fields. |
| Inherent Risk | The initial risk assessment associated with using this vendor. |
| Residual Risk | The remaining risk after applying controls and mitigation strategies. |
| State | The state where the vendor is located. |
Example Output
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{
"auditable_entities": [
{
"custom_date1": null,
"custom_date2": null,
"custom_date3": null,
"custom_date4": null,
"effective_date": null,
"prior_audit_final_report_date": null,
"risk_next_audit_due_date": null,
"regulatory_next_audit_due_date": null,
"id": 138,
"uid": 138,
"name": "test vendor",
"auditable_entity_type_id": 18,
"regulatory_audit_frequency_notes": "",
"regulatory_next_audit_due": "",
"risk_next_audit_due": "",
"is_flagged": false,
"custom_entity_reference": "",
"description": "",
"notes": "",
"address": "",
"city": "",
"state": "",
"country": "",
"current_version": "",
"contract_details": "",
"contact_name": "",
"contact_email": "",
"contact_phone_number": "",
"it_service_level_agreement": "",
"it_recovery_time_objective": "",
"it_recovery_point_objective": "",
"custom_text1": "",
"custom_text2": "",
"custom_text3": "",
"custom_text4": "",
"custom_text5": "",
"custom_text6": "",
"custom_text7": "",
"custom_text8": "",
"custom_text9": "",
"custom_text10": "",
"custom_text11": "",
"custom_text12": "",
"custom_text13": "",
"custom_text14": "",
"custom_text15": "",
"contact_user_id": 182,
"created_by_user_id": 1,
"formula_data": {},
"residual_risk_calc": {},
"field_data": {},
"vendor_status": "requested",
"_permissions": {
"action.uploadFile": true,
"action.delete": true,
"action.viewFile": true,
"action.deleteFile": true,
"action.create": true,
"action.edit": true,
"action.view": true,
"action.scheduleQuestionnaire": true,
"action.deleteQuestionnaire": true,
"action.sendQuestionnaire": true,
"action.canCreateIssues": true,
"action.manageContactUsers": true
},
"updated_at": "2023-01-24T20:23:07.641Z",
"created_at": "2023-01-24T20:23:07.517Z",
"deleted_at": null,
"auditable_entity_region_id": null,
"audit_rotation_schedule_id": null,
"audit_office_location_id": null,
"ae_custom_select1_option_id": null,
"audit_division_id": null,
"audit_business_segment_id": null,
"ae_custom_select2_option_id": null,
"assessment_id": null,
"reviewer_user_id": null,
"ae_custom_select3_option_id": null,
"ae_custom_select4_option_id": null,
"ae_custom_select5_option_id": null,
"ae_custom_select6_option_id": null,
"ae_custom_select7_option_id": null,
"ae_custom_select8_option_id": null,
"ae_status_option_id": null,
"ae_custom_select9_option_id": null,
"ae_custom_select10_option_id": null,
"ae_custom_select11_option_id": null,
"ae_custom_select12_option_id": null,
"executive_user_id": null,
"vice_president_user_id": null,
"inherent_risk": null,
"residual_risk": null,
"manager_user_id": null,
"coordinator_user_id": null,
"product_status_id": null,
"vendor_criticality_id": null,
"legal_entity_type_id": null,
"it_asset_type_id": null,
"it_asset_status_id": null,
"old_it_security_incident_hours": null,
"employees_size": null,
"regulatory_audit_frequency_id": null,
"calculated_audit_frequency_id": null,
"custom_decimal1": null,
"custom_decimal2": null,
"custom_decimal3": null,
"custom_decimal4": null,
"custom_decimal5": null,
"custom_decimal6": null,
"custom_decimal7": null,
"custom_decimal8": null,
"custom_currency1": null,
"custom_currency2": null,
"custom_currency3": null,
"custom_currency4": null,
"default_ops_audit_template_id": null,
"risk_score_id": null,
"prior_audit_id": null,
"upcoming_audit_id": null,
"it_security_incident_hours": null,
"system_component_type_id": null,
"sox_scope_id": null,
"estimated_spend": null,
"tprm_user_ids": [],
"owner_user_ids": [
1
],
"svp_owner_user_ids": [],
"additional_owner_user_ids": [],
"auditor_user_ids": [],
"product_manager_user_ids": [],
"allowed_team_ids": [],
"admin_team_ids": []
},
{
"custom_date1": null,
"custom_date2": null,
"custom_date3": null,
"custom_date4": null,
"effective_date": null,
"prior_audit_final_report_date": null,
"risk_next_audit_due_date": null,
"regulatory_next_audit_due_date": null,
"id": 138,
"uid": "138",
"name": "test vendor",
"auditable_entity_type_id": 18,
"regulatory_audit_frequency_notes": "",
"regulatory_next_audit_due": "",
"risk_next_audit_due": "",
"regulatory_audit_frequency_id": null,
"calculated_audit_frequency_id": null,
"default_ops_audit_template_id": null,
"prior_audit_id": null,
"upcoming_audit_id": null,
"is_flagged": false,
"custom_entity_reference": "",
"description": "",
"notes": "",
"address": "",
"city": "",
"state": "",
"country": "",
"current_version": "",
"contract_details": "",
"contact_name": "",
"contact_email": "",
"contact_phone_number": "",
"estimated_spend": null,
"it_service_level_agreement": "",
"it_recovery_time_objective": "",
"it_recovery_point_objective": "",
"it_security_incident_hours": null,
"employees_size": null,
"custom_text1": "",
"custom_text2": "",
"custom_text3": "",
"custom_text4": "",
"custom_text5": "",
"custom_text6": "",
"custom_text7": "",
"custom_text8": "",
"custom_text9": "",
"custom_text10": "",
"custom_text11": "",
"custom_text12": "",
"custom_text13": "",
"custom_text14": "",
"custom_text15": "",
"custom_decimal1": null,
"custom_decimal2": null,
"custom_decimal3": null,
"custom_decimal4": null,
"custom_decimal5": null,
"custom_decimal6": null,
"custom_decimal7": null,
"custom_decimal8": null,
"custom_currency1": null,
"custom_currency2": null,
"custom_currency3": null,
"custom_currency4": null,
"ae_status_option_id": null,
"product_status_id": null,
"vendor_criticality_id": null,
"risk_score_id": null,
"legal_entity_type_id": null,
"system_component_type_id": null,
"sox_scope_id": null,
"it_asset_type_id": null,
"it_asset_status_id": null,
"auditable_entity_region_id": null,
"audit_rotation_schedule_id": null,
"audit_office_location_id": null,
"audit_division_id": null,
"audit_business_segment_id": null,
"ae_custom_select1_option_id": null,
"ae_custom_select2_option_id": null,
"ae_custom_select3_option_id": null,
"ae_custom_select4_option_id": null,
"ae_custom_select5_option_id": null,
"ae_custom_select6_option_id": null,
"ae_custom_select7_option_id": null,
"ae_custom_select8_option_id": null,
"ae_custom_select9_option_id": null,
"ae_custom_select10_option_id": null,
"ae_custom_select11_option_id": null,
"ae_custom_select12_option_id": null,
"contact_user_id": 182,
"reviewer_user_id": null,
"executive_user_id": null,
"vice_president_user_id": null,
"manager_user_id": null,
"coordinator_user_id": null,
"created_by_user_id": 1,
"formula_data": {},
"residual_risk_calc": {},
"inherent_risk": null,
"residual_risk": null,
"field_data": {},
"vendor_status": "requested",
"created_at": "2023-01-24T20:23:07.517Z",
"updated_at": "2023-01-24T20:23:07.641Z",
"deleted_at": null,
"_permissions": {
"action.uploadFile": true,
"action.delete": true,
"action.viewFile": true,
"action.deleteFile": true,
"action.create": true,
"action.edit": true,
"action.view": true,
"action.scheduleQuestionnaire": true,
"action.deleteQuestionnaire": true,
"action.sendQuestionnaire": true,
"action.canCreateIssues": true,
"action.manageContactUsers": true
},
"tprm_user_ids": [
1
],
"owner_user_ids": [
1
],
"svp_owner_user_ids": [],
"additional_owner_user_ids": [],
"auditor_user_ids": [],
"product_manager_user_ids": [],
"allowed_team_ids": [],
"admin_team_ids": []
}
],
"auditable_entity_types": [
{
"id": 18,
"name": "Vendor",
"key": "vendor",
"allowed_sections": [
"compliance",
"tprm"
],
"sort_order": 0,
"form_template_id": 32,
"intake_form_template_id": 13,
"enabled_attributes": [
"auditableEntity:name",
"auditableEntity:description",
"auditableEntity:auditableEntityRegion",
"auditableEntity:address",
"auditableEntity:city",
"auditableEntity:state",
"auditableEntity:country",
"auditableEntity:controlsData",
"auditableEntity:frameworkItems",
"auditableEntity:frameworks",
"auditableEntity:risks",
"auditableEntity:inherentRisk",
"auditableEntity:residualRisk",
"auditableEntity:contractDetails",
"auditableEntity:uid",
"auditableEntity:auditableEntityType",
"auditableEntity:vendorTypes",
"auditableEntity:vendorCriticality",
"auditableEntity:contactName",
"auditableEntity:contactEmail",
"auditableEntity:contactPhoneNumber",
"auditableEntity:ownerUsers",
"auditableEntity:additionalOwnerUsers",
"auditableEntity:svpOwnerUsers",
"auditableEntity:executiveUser",
"auditableEntity:vicePresidentUser",
"auditableEntity:itHostingModels",
"auditableEntity:itHostingLocations",
"auditableEntity:itServiceLevelAgreement",
"auditableEntity:itRecoveryTimeObjective",
"auditableEntity:itRecoveryPointObjective",
"auditableEntity:itSecurityIncidentHours",
"auditableEntity:employeesSize",
"auditableEntity:businessActivities",
"auditableEntity:businessFunctions",
"auditableEntity:departments",
"auditableEntity:auditableEntityReferences"
],
"excluded_attributes": [
"auditableEntity:notes",
"auditableEntity:customText1",
"auditableEntity:customText2",
"auditableEntity:customText3",
"auditableEntity:customText4",
"auditableEntity:customText5",
"auditableEntity:customText6",
"auditableEntity:customText7",
"auditableEntity:customText8",
"auditableEntity:customText9",
"auditableEntity:customText10",
"auditableEntity:customText11",
"auditableEntity:customText12",
"auditableEntity:customText13",
"auditableEntity:customText14",
"auditableEntity:customText15",
"auditableEntity:auditorUsers",
"auditableEntity:reviewerUser",
"auditableEntity:managerUser",
"auditableEntity:coordinatorUser",
"auditableEntity:customDate1",
"auditableEntity:customDate2",
"auditableEntity:customDate3",
"auditableEntity:customDate4",
"auditableEntity:effectiveDate",
"auditableEntity:aeStatusOption",
"auditableEntity:aeCustomSelect1Option",
"auditableEntity:aeCustomSelect2Option",
"auditableEntity:aeCustomSelect3Option",
"auditableEntity:aeCustomSelect4Option",
"auditableEntity:aeCustomSelect5Option",
"auditableEntity:aeCustomSelect6Option",
"auditableEntity:aeCustomSelect7Option",
"auditableEntity:aeCustomSelect8Option",
"auditableEntity:aeCustomSelect9Option",
"auditableEntity:aeCustomSelect10Option",
"auditableEntity:aeCustomSelect11Option",
"auditableEntity:aeCustomSelect12Option",
"auditableEntity:customEntityReference",
"auditableEntity:auditRotationSchedule",
"auditableEntity:auditOfficeLocation",
"auditableEntity:auditDivision",
"auditableEntity:auditBusinessSegment",
"auditableEntity:aeCustomMultiselect1Options",
"auditableEntity:aeCustomMultiselect2Options",
"auditableEntity:aeCustomMultiselect3Options",
"auditableEntity:aeCustomMultiselect4Options",
"auditableEntity:aeCustomMultiselect5Options",
"auditableEntity:aeCustomMultiselect6Options"
],
"created_at": null,
"updated_at": "2021-11-01T18:57:57.453Z",
"deleted_at": null,
"_permissions": {
"action.administerAuditableEntities": true,
"action.create": true,
"action.delete": true,
"action.edit": true,
"action.manageAuditableEntities": true,
"action.submitAuditableEntities": true,
"action.view": true,
"action.viewAuditableEntities": true
},
"owner_user_ids": [],
"allowed_team_ids": [],
"admin_team_ids": [],
"manager_team_ids": [],
"viewonly_team_ids": [],
"createonly_team_ids": []
}
],
"users": [
{
"avatar_signed_url": "",
"api_user_last_login": null,
"has_external_api_token": false,
"full_name": "John Smith",
"initials": "RR",
"id": 182,
"role_id": 11,
"core_modules": [],
"first_name": "John",
"last_name": "Smith",
"avatar_key": "",
"username": "JohnSmith",
"job_title": "",
"employee_number": "",
"competency_evaluation": "",
"login_attempt": 0,
"email": "rjohnston@auditboard.com",
"accepted_terms": false,
"requires_password_change": false,
"icon_bg_color": "#e1563f",
"icon_fg_color": "#ffffff",
"auth_type": "password",
"sent_slack_welcome_notification": false,
"teams_notifications_enabled": false,
"cell_phone": "",
"mfa_enabled": false,
"chameleon_identifier": "",
"scim_user_active": "true",
"locale": "",
"updated_at": "2023-01-24T20:23:07.425Z",
"created_at": "2023-01-24T20:23:07.425Z",
"deleted_at": null,
"password_history": null,
"user_stat_id": null,
"location_id": null,
"department_id": null,
"last_login_failed_attempt": null,
"slack_user_id": null,
"azure_conversation_data": null,
"_permissions": {
"action.administer": true,
"action.edit": true,
"action.view": true
}
}
],
"tprm_users": [
{
"id": 1,
"email": "rjohnston@auditboard.com",
"first_name": "John",
"last_name": "Smith",
"status": "Active",
"role": "Primary",
"user_id": 182,
"auditable_entity_id": 138,
"_permissions": {
"action.approveTprmUser": true,
"action.create": true,
"action.denyTprmUser": true,
"action.edit": true,
"action.view": true
},
"updated_at": "2023-01-24T20:23:07.703Z",
"created_at": "2023-01-24T20:23:07.703Z",
"deleted_at": null,
"invited_questionnaires": null
}
]
}
Workflow Library Example
Update Vendor with Auditboard and Send Results Via Email